- Introduction
Welcome to Coastal Martial Arts & Fitness (“we,” “us,” “our”). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard the data of our members, visitors, and website users (“you,” “your”) through our website,
coastalmartialarts.com, and related services.
By accessing our site or providing information, you agree to this policy. If you do not agree, please discontinue use of our services.
- Information We Collect
We collect limited personal information to provide safe, effective training services and manage memberships.
| Category |
Examples / Source |
Purpose |
| Contact Information |
Name, email, phone number, address |
Class registrations, communication, updates |
| Account Information |
Username, password |
Secure member portal access |
| Payment & Billing Data |
Payment method, billing address |
Process payments and membership renewals (stored only in secure, PCI-compliant third-party systems) |
| Health & Fitness Data |
Reported injuries, medical conditions relevant to participation, onsite injury records |
Safety and injury management during training |
| Usage & Technical Data |
IP address, browser type, device, pages visited |
Site analytics and functionality |
| Marketing Preferences |
Newsletter opt-ins, event participation |
Send updates and promotional content (with consent) |
- How We Use Your Information
We use collected information to:
- Manage memberships, bookings, and payments
- Communicate updates, schedules, and safety information
- Track attendance and performance progress
- Maintain injury reports and comply with insurance or safety requirements
- Send newsletters, promotions, or event details (only if you opt-in)
- Analyze usage trends to improve our services
- Comply with applicable laws and regulations
- Sharing & Disclosure
We may share information only as necessary to operate our business safely and efficiently:
- Service Providers: Trusted partners such as GoHighLevel (CRM), payment processors, web hosting, and marketing providers who process data on our behalf under secure and compliant conditions.
- Legal or Safety Requirements: If required by law or in response to a lawful request, or to protect our members, staff, or property.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, information may be transferred to the new owner.
We do not sell or rent personal information to third parties, under any circumstances, except as part of a lawful business transfer.
- Data Storage & Security
We use secure, reputable third-party systems that provide built-in protections, such as encryption, firewalls, and data compliance measures (e.g., PCI-compliant payment systems and secured CRMs).
While we take reasonable steps to protect your data, no online service can guarantee absolute security. We rely on these trusted providers to handle information safely. We do not independently transfer or store personal data on external servers outside these systems.
- Children’s Privacy
Coastal Martial Arts & Fitness provides programs for children as young as 3 years old. We collect basic information from parents or guardians to manage participation, such as:
- Child’s name and age
- Emergency contact details
- Injury or medical information relevant to participation
We do not collect information directly from children without parental or guardian consent. All data is handled in accordance with applicable child privacy and safety laws.
- Cookies & Tracking Technologies
Our website may use cookies and analytics tools to improve site performance, remember preferences, and analyze traffic. You can disable cookies in your browser settings, though some features may not function as intended.
- Data Retention
We retain your personal data only as long as necessary to fulfill the purposes described above or as required by law (e.g., injury records or transaction data for insurance or tax purposes). Once no longer needed, data is securely deleted or anonymized within our third-party systems.
- Your Rights & Choices
Depending on your jurisdiction, you may have rights to:
- Access or update your information
- Request deletion of your data (except where retention is required by law)
- Opt out of marketing communications
- Withdraw consent for certain processing
To exercise any of these rights, contact us using the information below.
- Contact Information
Coastal Martial Arts & Fitness, LLC
Website:
coastalmartialarts.com
Email: hello@
coastalmartialarts.com
- Updates to This Policy
We may revise this Privacy Policy from time to time to reflect legal or operational changes. The updated version will include the new “Effective Date.” We encourage you to review this policy periodically.
Summary of Key Points
- We never sell personal data.
- Payment info is handled only through PCI-compliant third-party systems.
- We collect limited health and child information only to ensure safety and program participation.
- We do not personally transfer or store data internationally beyond what’s managed by reputable providers.
- Parents remain in control of children’s information.
